Campus Description: Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory, a multidisciplinary research laboratory supporting world class scientific programs utilizing state-of-the-art facilities. Stony Brook Medicine is Suffolk County's only academic medical center and tertiary care provider. Many opportunities exist for collaborative research, and in some cases, joint appointments with BNL or with Medical School departments.
Descriptive Title: Systems Analyst to the RegistrarREF#: WC-S-7992-13-06-S
Budget Title: Associate For University Systems Analysis State Professional Position
Department: RegistrarState Line#: 31549
Grade: SL-5Campus: Stony Brook West Campus/HSC
Salary: $77, 000 - $99, 750
THIS POSTING IS NOT CURRENT !!!
Required Qualifications: Bachelor's Degree. Five years of full-time experience with, as well as knowledge of, computerization for those acting as ranking administrator and a minimum of five years of full-time experience with University Academic policy, procedures and practices as well as usage of Registrar's systems and databases. Firsthand professional-level experience in at least two major Registrar's functions (i.e. registration, records, scheduling, TAP, NCAA, NSLC, reporting, degree and enrollment certifications). Ability to resolve difficult situations involving communication with a range of clients from students and their parents, to the Provost and Deans of the University. Experience in academic records, transfer credit process and evaluation, office management and supervision.  Strong analytical and problem solving skills and experience managing data and database systems in client server and personal computer environments are essential to meeting the responsibilities of the position.
Preferred Qualifications: Master's Degree. An additional one year of experience with, as well as knowledge of, computerization for those acting as ranking administrator and an additional one year of experience with University Academic policy, procedures and practices as well as usage of Registrar's systems and databases. PeopleSoft, Student system (SIS) experience.

Brief Description of Duties: The Systems Analyst to the Registrar reports directly to the University Registrar and serves as second-in-command to the Registrar. The incumbent will serve as the lead technical developer for the functional processes and business and will provide technical support to the Registrar's Office. With the technical and functional expertise required of this position, the System Analyst to the Registrar will lead several areas of the Registrar’s Office toward improvement, enhancements and day-to-day maintenance issues. Areas of responsibilities include the Academic Records area and the Tuition Assistance Program (TAP) as it relates to the Registrar’s Office certification processing. Academic records encompass students’ registrations, enrollment statuses, grades, dismissals, academic standings, etc. Incumbent must support these areas technically and functionally and ensure that all immediate staff is well versed in the records areas to ensure integrity of records data.

System Analyst to the Registrar will lead the discussion and implementation for any regulatory mandates from Higher Education Service Corporation (HESC). Collaborate with the appropriate offices (Student Billing, Financial Aid, HSC Student Services) for an agreed upon implementation strategy and time line for changes and/or enhancements required of the existing supporting system process in PeopleSoft. As the lead in the Transfer Articulation development, the incumbent will work side by side with the Transfer Office credit evaluators, the programmers, the academic department faculty and Undergraduate Directors, to evaluate course equivalent credits accepted into Stony Brook University academic majors. The selected candidate will:
    • Serve as the lead technical support in the implementation of Transfer Articulation and Departmental Degree Audit programs. Together with the functional users of the student system, the System Analyst to the Registrar will make recommendations, implement and support the design and development the components of the Transfer Credit process and the Departmental Degree Audit.
    • Provide technical as well as functional support in registrar related activates and business. This includes, but is not limited to: Academic Records, Registration, Scheduling, Reporting, Security, Grading and Degree Audit.
    • Enhance the business processes of the Registrar's Office in providing timely and efficient service to students, faculty, staff and the general public. Act as lead in the technical enhancements recommended.
    • In the absence of the Registrar, the System Analyst to the Registrar will be the lead staff member responsible for the internal operations of the office. Respond to any presidential or outside inquiries or complaints that may arise. Assist with other administrative offices with urgent business that requires resolution and troubleshooting of complex issues.
    • Oversee and support Tuition Assistance Program (TAP) as it relates to the Registrar’s Office. Provide data and support for University yearly audits and reviews. Support staff in the technological enhancements required to support daily business practices, as well as system programming to support compliance changes. Support the processing of multiple scholarship programs that fall under HESC.
    • Collaborate with DoIT programming staff on the technical requirements needed to support the academic student record of the students and the policies and granting of Combined Five [5] year degree programs within the PeopleSoft student database system.
    • Provide information, analysis and advice to faculty committees, academic departments, and administrative offices dealing with educational policy, procedures and processes.
    • Work closely with the University Registrar in establishing and obtaining goals for the department to better serve the University.
    • Develop and announce to the University community the policies, regulations and other information relative to the functions and the delivery of the services of the Registrar's Office.

Special Notes: This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a State employment application, cover letter and resume to:

Search Committee Chair

Registrar's Office
Administration Building, Room 276
Stony Brook University
Stony Brook, NY 11794-1101



Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 07/29/2013, unless specifically noted otherwise in the Special Notes Section.

STONY BROOK UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. WE ENCOURAGE PROTECTED VETERANS, INDIVIDUALS WITH DISABILITIES, WOMEN AND MINORITIES TO APPLY.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: B) Administrative and Professional Positions (excluding teaching and patient/clinical care).
Posting Date: 06/30/2013
Additional Categories: