Campus Description: Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory, a multidisciplinary research laboratory supporting world class scientific programs utilizing state-of-the-art facilities. Stony Brook University Medical Center is Suffolk County's only academic medical center and tertiary care provider. Many opportunities exist for collaborative research, and in some cases, joint appointments with BNL or with Medical School departments.
FAST TRACK
Descriptive Title: Payroll Specialist (Temporary) REF#: WC-R-6590-13-03-F
Budget Title: Clerical Specialist I Research Foundation Support Position
Department: Human Resource Services - RF Payroll RF Line#: R3339
Grade: N.6 Campus: Stony Brook West Campus/HSC
Salary: $33,300 - $43,100
THIS POSTING IS NOT CURRENT !!!

Required Qualifications: High School diploma/GED. High School levels of literacy and numeracy. Three years of full time payroll office experience. Excellent computer skills. Strong numeric skills. Knowledge of Microsoft Word and Excel. Must be organized and detailed. Strong customer service skills. Ability to effectively interact with the Campus community via telephone, e-mail and in person.
Preferred Qualifications: Familiar with Oracle and PeopleSoft Systems as well as Lotus Notes.

Brief Description of Duties: This position is responsible for interpreting and processing personnel paperwork for specified departments. The incumbent will receive general supervision and provide a targeted research community with support and information in areas such as Appointments, Payroll and Timekeeping for Professional, Classified, Graduate and Undergraduate students and hourly employees.
  • Calculate, audit and maintain hourly timesheets. Enter hours into Oracle for payment. Process overtime and accrual checks for payment. Calculate, audit and maintain classified timesheets. Enter time and attendance rosters for Professional employees and Graduate students into PeopleSoft. Administer the Parking Deductions Program for Research Foundation employees.
  • Accurately review, code, calculate and input Research Foundation Appointment and Change forms for undergraduate students and hourly employees. Responsibilities include: calculation and computer input of all appointments, terminations, extensions, reactivation, rate changes and advances,
  • Prepare Appointment letters to new employees from Director. Prepare professional Time and Attendance Rosters for distribution to employees. Prepare letter to employees for any changes in their payroll. Prepare Roster of checks for Check Distribution. Log-in and distribute mail and all paperwork received for Payroll processing, check IDC accounts for correct signatures. Process W-4 and IT-2104's for changes in tax withholdings. Process direct deposit applications. Perform E-Verification and Form I-9 verification for new Research Foundation employees.
  • Effectively communicate with the research community. Perform a variety of administrative support functions, which includes preparing written notices and correspondence, handling telephone inquiries, managing form requests.

Other Duties: As assigned.

Special Notes: This is a full time, temporary position, 37.5 hours per week, Monday through Friday, 8:30 a.m. to 5:00 p.m. The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. Internal and external search to occur simultaneously. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a Research Foundation Employment Application, or Resume and Cover Letter to:

Madeline C. Ricciardi
Clerical Specialist I (6590) Search

Department of Human Resources Services
390 Administration Building
Stony Brook University
Stony Brook, NY 11794-0751
Fax#: (631) 632-4384



Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 03/29/2013, unless specifically noted otherwise in the Special Notes Section.

EQUAL OPPORTUNITY EMPLOYER, FEMALES, MINORITIES, DISABLED, VETERANS.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: C) Secretarial and Clerical positions (including Administrative Assistant).
Posting Date: 03/17/2013
Additional Categories: