Campus Description: Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory, a multidisciplinary research laboratory supporting world class scientific programs utilizing state-of-the-art facilities. Stony Brook Medicine is Suffolk County's only academic medical center and tertiary care provider. Many opportunities exist for collaborative research, and in some cases, joint appointments with BNL or with Medical School departments.
Descriptive Title: University Community Standards AssistantREF#: WC-S-8304-13-11-S
Budget Title: Staff AssistantState Professional Position
Department: University Community StandardsState Line#: 48359
Grade: SL-2Campus: Stony Brook West Campus/HSC
Salary: $38, 147 - $42, 000
THIS POSTING IS NOT CURRENT !!!
Required Qualifications: Bachelor's Degree. In lieu of the degree, an Associate's degree and two years of directly related full time experience may be considered. Two years of full-time progressively responsible administrative experience. Excellent communication, interpersonal and customer service skills. Strong computer skills (i.e. Microsoft Office). Be a team player, a fast learner, and be able to remain flexible as to responsibilities and working hours. Have the ability to take on multiple tasks.
Preferred Qualifications: An additional year or more of administrative experience supporting a director/manager in a large complex environment (an academic or corporate). Working knowledge of PeopleSoft, SOLAR or other learning management system. Experience with Google Mail, PeopleSoft, PAVE (Judicial Action database). Experience working with college students in a leadership capacity through work or community involvement. Experience working with a large diverse student population.

Brief Description of Duties: The University Community Standards, (UCS), Assistant is the initial point of contact for students, faculty, and staff regarding conduct matters involving students. The incumbent will safeguard and maintain case files involving referrals and documents, enter confidential data into the judicial database, set up appointments and hearings, and close out cases. The incumbent plays a central role in UCS office work flow and the scheduling of interviews, meetings, and administrative hearings. The UCS Assistant reports to the Director of University Community Standards and is responsible for responding to inquiries regarding student conduct, university policies and procedures. The incumbent supervises student assistants and provides administrative support to other administrators in the Office of Student Affairs suite. The selected candidate will:
  • Respond to inquiries regarding UCS policies and procedures, student, parent/guardian, faculty, staff inquiries and concerns, and maintain confidential UCS case files, including archiving and destruction of files in accordance with SUNY and conduct code guidelines.
  • Troubleshoot first-level problems presented by students, parents, faculty, staff and other constituents. Respond to urgent and emergency situations involving students and parents and make appropriate referrals as necessary.
  • Process referrals of alleged violations of the University Student Conduct to include the following: establish case files, obtain confidential academic records, enter information into the Judicial Action Database and Campus Counts, contact/set-up meetings with principles involved in a case, setting up Level I, II, and Level III Administrative Hearings, and close out cases in the database when the matter is completed.
  • Provide program and administrative support to the Director of University Community Standards, development of written materials, draft correspondence for the Department of University Community Standards, support Director in conducting research and collecting data, review and summarize assessments and prepare reports, proposals and other official documents.
  • Provide general support for other administrators in the Office of Student Affairs suite. Administrative duties include but are not limited to responding to phone calls, judicial inquiries, setting up appointments, making travel arrangements, faxing judicial materials, creating travel vouchers and purchase orders; research and purchase materials and supplies to support departmental programs. Assist the Director and Assistant Director in the development, design, publication, and distribution of UCS program materials.
  • Assist the Director and Assistant Director in the hearing board recruitment and training process. Send out notices, place ads in campus publications and media, establish training location, and notify prospective board members.
  • Assist in processing requests for Permission to Cater Alcohol on campus, and confidential student clearance requests from for law enforcement agencies, graduate school, etc.
  • Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes: This is a full time appointment, Monday through Friday, 8:30 a.m. to 5:00 p.m. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously.

Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a State employment application, cover letter and resume to:

Al DeVries

Campus Residences
100 Circle Road
Stony Brook, NY 11794-4444
Fax # 631-632-9211



Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 11/25/2013, unless specifically noted otherwise in the Special Notes Section.

STONY BROOK UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER AND EDUCATOR.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: B) Administrative and Professional Positions (excluding teaching and patient/clinical care).
Posting Date: 11/11/2013
Additional Categories: