Campus Description: Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory, a multidisciplinary research laboratory supporting world class scientific programs utilizing state-of-the-art facilities. Stony Brook Medicine is Suffolk County's only academic medical center and tertiary care provider. Many opportunities exist for collaborative research, and in some cases, joint appointments with BNL or with Medical School departments.
Descriptive Title: Administrative Coordinator (Part-Time)REF#: WC-S-8639-14-05-S
Budget Title: Staff Assistant State Professional Position
Department: Center for the Study of Men and MasculinityState Line#: 31066
Grade: SL-2Campus: Stony Brook West Campus/HSC
Salary: $18, 936.50 - $24, 250 @ 50% FTE
THIS POSTING IS NOT CURRENT !!!
Required Qualifications: Bachelor's Degree. In lieu of the degree, an Associate's degree and two years of directly related full-time experience may be considered. Two years of directly related, progressively responsible and complex full-time administrative experience in a position involving superior organizational ability. Advanced computer skills to include Microsoft Office Suite.
Preferred Qualifications: Experience with budgeting and financial records management including computerized budget and accounting systems. Knowledge of conference and event planning. Familiarity with Web design and manipulation of web pages. Related experience in higher education or a public agency.

Brief Description of Duties: The Administrative Coordinator reports to the Director of the Center for the Study of Men and Masculinities. This position performs a variety of standard and occasionally complex administrative duties and responsibilities for the supervisor to ensure the smooth functioning of the Center using demonstrated administrative and organizational skills. The incumbent will handle all administrative duties associated with the Center for the Study of Men and Masculinities including managing conferences and seminars, administering the web page, budgets, grants, a MA program, and a program of visiting scholars and fellows. The selected candidate will:
  • Coordinate arrangements for Center conferences and seminars including arranging AV, catering hotels, and transportation for speakers and guests. Process paperwork for reimbursements and honorariums for events/speakers, produce and design posters and materials for events. Copy and distribute advertisements for events in a timely manner. Generate and design a calendar for each semester and widely distribute for publicity.
  • Assist Center Director with development and approval process for an MA in Masculinities Studies. Provide administrative support for the MA program when established including processing applications, responding to inquiries from prospective students, coordinating visits for prospective students, and arranging course schedules.
  • Handle all telephone calls, expedite incoming/outgoing correspondence. Handle office supplies, inventory and expenditures, submit and approve purchase requisitions to ensure appropriate account is charged.
  • Plan, maintain and update budget though on-line system: State, Research, SB Foundation. Inform and assist Center Director with budget matters.
  • Facilitate in the application process of Grants and Fellowships with the Center Director. This involves researching required information requested for the application process including budgetary information. Assist with management of grants including expenditure administration and the hiring of Center Fellows.
  • Maintain Center web page with accurate and current information.
  • Assist with local steering Committee and External Advisory Board by arranging and attending meetings.
  • Coordinate with Visa and Immigration Services appointments for Visiting Scholars in the Center.
  • Provide guidance and instruction to two graduate assistants.
  • Other duties as assigned as appropriate to rank and center mission.

Special Notes: This is a part time position, 18.75 hours per week, Monday through Friday, hours vary. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Mandatory rehire roster candidates have preference. Occasional travel to Stony Brook Manhattan for Advisory Board meetings may be required.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a State employment application, cover letter and resume to:

Patricia Bremer
Department of Sociology

SBS Building, Room S407
Stony Brook University
Stony Brook, NY 11794-4356
Fax # 631-632-8203



Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 06/09/2014, unless specifically noted otherwise in the Special Notes Section.

STONY BROOK UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. WE ENCOURAGE PROTECTED VETERANS, INDIVIDUALS WITH DISABILITIES, WOMEN AND MINORITIES TO APPLY.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: B) Administrative and Professional Positions (excluding teaching and patient/clinical care).
Posting Date: 05/11/2014
Additional Categories: