Campus Description: Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory, a multidisciplinary research laboratory supporting world class scientific programs utilizing state-of-the-art facilities. Stony Brook Medicine is Suffolk County's only academic medical center and tertiary care provider. Many opportunities exist for collaborative research, and in some cases, joint appointments with BNL or with Medical School departments.
Descriptive Title: Clerical Specialist I REF#: WC-R-7809-13-03-S
Budget Title: same as above Research Foundation Support Position
Department: Stony Brook Foundation (SBF) RF Line#: R36130
Grade: N.6 Campus: Stony Brook West Campus/HSC
Salary: $30,000 - $35,000
THIS POSTING IS NOT CURRENT !!!

Required Qualifications: A minimum completion of two higher education courses pertaining to one of the following areas: Accounting, Business, Finance, or Economics. Three years of progressively responsible full time experience in an office setting. Must have analytical experience, accuracy with figures, and good organizational skills. Strong communication and customer service skills. Ability to use Microsoft Office (e.g. Excel and Word).
Preferred Qualifications: Associate's degree. Experience with high volume data entry and record keeping. Experience with daily transactions to general ledger. Experience with researching problems and resolving issues. Knowledge of Not-For-Profit practices and guidelines.

Brief Description of Duties: The Clerical Specialist I will provide support for cash receipts, process data entry transactions for a high volume business office of the Stony Brook Foundation, a not-for-profit 501(c)(3) corporation established in 1965 as the University’s sole repository for philanthropic contributions from individuals, corporations, foundations, and other organizations in support of Stony Brook University.
  • Process daily cash receipts according to account guidelines, restrictions, and demographic updates.
  • Process requisitions and journal entries according to donor intent and Stony Brook Foundation guidelines.
  • Maintain accurate record keeping in fundraising database.
  • Respond to inquiries both internal and external.
  • Research and reconcile cash receipts activity to the general ledger.

Other Duties: As assigned.

Special Notes: This is a full-time position, 37.5 hours a week, 8:30 am to 5:00 pm. The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA non-exempt position, eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a Research Foundation Employment Application, Resume and Cover Letter to:

Rosalie Kosonen, VP Coordinator

Department of Advancement
Administration Building, Room 330
Stony Brook University
Stony Brook, NY 11794-1601



Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 03/15/2013, unless specifically noted otherwise in the Special Notes Section.

EQUAL OPPORTUNITY EMPLOYER, FEMALES, MINORITIES, DISABLED, VETERANS.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: C) Secretarial and Clerical positions (including Administrative Assistant).
Posting Date: 03/03/2013
Additional Categories: