Campus Description: Stony Brook University has established itself as one of America's most dynamic public universities, a center of academic excellence and a leader in health education, patient care and research. Listed among the top 1 percent of all universities in the world by Times Higher Education World University Rankings, Stony Brook is home to more than 24,000 undergraduate, graduate and doctoral students and more than 13,500 faculty and staff, including those employed at Stony Brook Medicine, Long Island's premier academic medical center and teaching hospital. With 597 beds, Stony Brook Hospital is the region's only tertiary care center and Regional Trauma Center. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory.
Descriptive Title: Administrative Assistant I REF#: HS-R-7793-13-02-S
Budget Title: same as above Research Foundation Support Position
Department: Pediatric Services RF Line#: R00380
Grade: N.6 Campus: Stony Brook West Campus/HSC
Salary: $32,000 - $37,000
THIS POSTING IS NOT CURRENT !!!

Required Qualifications: High School Diploma. Three years of progressively responsible full time administrative experience. Excellent computer and telephone communication skills. Proficiency in Microsoft Office.
Preferred Qualifications: Associate's Degree. GME/Residency experience. Experience in ERAS/New Innovations. Excellent organizational and communications skills. Experience with website communication. Outstanding interpersonal skills and the ability to multitask. Bilingual Spanish.

Brief Description of Duties: The purpose of this position is to support the Residency Training program and the Department of Pediatrics as needed.
  • Coordinate visits for recruitment of resident trainees including arranging travel arrangements, setting up interviews, coordinating schedules, providing support at various pre-interview schedule dinner meetings as needed, and drafting agendas for each trainee and doctor/interviewer.
  • Maintain confidential Residency Program records/evaluations, copy, file as needed into the Residency database.
  • Maintain educational databases by editing and updating resident information. Review applications to help identify candidates for interview process.
  • Support the Practice Manager in preparation/submission of requisitions and other faculty paperwork.
  • Assist the Fellowship Coordinator with related clerical support.

Other Duties: As assigned.

Special Notes: This is a full-time position, 37.5 hours per week, Monday through Friday, 8:30 a.m. to 5:00 p.n. The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA non-exempt position, eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Some nights and weekends may be required.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a Research Foundation Employment Application, Resume and Cover Letter to:

Seema Bajaj, Administrator
Stony Brook Long Island Children's Hospital
Department of Pediatric Services
Health Sciences Center, L-11, Room 020

Stony Brook University
Stony Brook, NY 11794-8111
Fax#: (631) 444-7865



Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 03/01/2013, unless specifically noted otherwise in the Special Notes Section.

EQUAL OPPORTUNITY EMPLOYER, FEMALES, MINORITIES, DISABLED, VETERANS.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: C) Secretarial and Clerical positions (including Administrative Assistant).
Posting Date: 02/17/2013
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