Campus Description: Stony Brook University has established itself as one of America's most dynamic public universities, a center of academic excellence and a leader in health education, patient care and research. Listed among the top 1 percent of all universities in the world by Times Higher Education World University Rankings, Stony Brook is home to more than 24,000 undergraduate, graduate and doctoral students and more than 13,500 faculty and staff, including those employed at Stony Brook Medicine, Long Island's premier academic medical center and teaching hospital. With 597 beds, Stony Brook Hospital is the region's only tertiary care center and Regional Trauma Center. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory.
Descriptive Title: Department Administrator REF#: HS-R-7772-13-02-S
Budget Title: Project Administrative Officer Research Foundation Professional Position
Department: Psychiatry RF Line#: R2880
Grade: E.99 Campus: Stony Brook West Campus/HSC
Salary: Commensurate with experience
THIS POSTING IS NOT CURRENT !!!

Required Qualifications: Bachelor's degree in Business Administration, Healthcare Administration, or in a related field. A minimum of five years of progressively responsible full time administrative experience in the management of clinical practice, finances, and human resources in an academic healthcare environment. Organizational skills in planning and implementing administrative controls. Knowledge of health care administration and delivery including reimbursement practices and a thorough understanding of health-related state and federal laws and regulations. Excellent written and verbal communications skills and computer proficiency.
Preferred Qualifications: Master's degree in Business Administration, Healthcare Administration, or a related field. Extensive experience in healthcare finance or healthcare operations management and a thorough knowledge of regulations of clinical and academic funding sources, including those from the state and federal government. A thorough knowledge of Human Resources policies and procedures. Experience in healthcare marketing, outreach, clinical integration, and clinical practice development.

Brief Description of Duties: The Department Administrator will function as the Project Administrative Officer and report to the Department Chair. This position is responsible for the overall operation of the department including: fiscal planning and budgeting, research grant administration, Human Resources, management of the Clinical Practice, Medical Staff administration, facilities management, and regulatory compliance.

Financial Planning and Budgeting
  • Budget preparation, implementation, and monitoring. Fully responsible under the Chair for the management of all monies secured.
  • Monitor all contracts and manage all departmental fiscal affairs from various funding sources, including New York State, Stony Brook University Hospital, Clinical Practice, the Research Foundation, and philanthropies.
  • Develop budget proposals, policies, and fiscal guidelines that support departmental growth.
  • Develop projection reports, business plans and advise the Chair and faculty regarding strategies to meet fiscal needs.
Human Resources Management
  • Develop plans for recruitment and assignments. Responsible for all Human Resources' transactions within the Department using various funding sources.
  • Assure sufficient salary is allotted for employees. Administer APT process for faculty.
  • Develop and submit position descriptions and recruitment plans for all faculty and staff. Must be familiar with institutional State and Federal guidelines and aspects of Fringe Benefits Programs. Develop and monitor faculty and staff incentive plans.
  • Advise Chair and faculty of Human Resources regulations and strategies as they relate to departmental actions. Supervise Office Manager, Clinic Managers, and the Residency Coordinator. Counsel staff as needed.
Clinical Practice Management
  • Responsible for oversight of all aspects of the Clinical Practice. Assure compliance with JCAHO, DOH, and HIPAA regulations. Advise Chair and faculty on proposed legislation or local policy changes that impact the Practice. Evaluate and assess Practice methodologies and processes to eliminate or reduce duplication.
  • Administer legal aspects of the professional corporation.
  • Implement all Clinical Practice Management Plan (CPMP) service standards and policies. Develop and administer fee structure, collection policies, A/R tracking, managed care policies, and office procedures to maximize revenue. Assist the Chair in developing and negotiating Memoranda of Agreement (MOA) and contracts on financial and/or personnel matters with the University Hospital and other entities as necessary.
  • Responsible for all aspects of patient relations. Oversee all outpatient practice operations including patient flow, scheduling, allocation of resources, equipment use, and quality of service.
  • Initiate and administer marketing endeavors. Participate in the clinical integration process as it relates to the Department.
  • Develop and update patient brochures and marketing materials.
Medical Staff Administration
  • Oversee Medical Staff appointment/renewal and risk management. Responsible for smooth administrative work flow throughout the Department, employee team effort, and the general sense of employees' satisfaction.
Research Grant Administration
  • Oversee, review and approve faculty grant/Institutional Review Board (IRB) submissions to ensure accuracy and compliance with departmental and institutional guidelines.
  • Aid any faculty with grant proposal development and grant expenditure monitoring.
Facilities Management
  • Identify space needed and solutions. Present proposals that maximize space. Optimize and maintain current space.
  • Review and approve all departmental clinical space and equipment lease agreements.
  • Produce special reports, serving as the liaison with internal/external agencies, develop and administer management information systems.
  • Perform other duties as assigned by the Chair.

Special Notes: This is a full-time position, 37.5 hours per week, 8:30 a.m. to 5:00 p.m. The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA exempt position, not eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Some night and weekend work may be required. Travel will be required for meetings and/or conferences.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a Research Foundation Employment Application, cover letter and resume to:

Sharon Rosseland
Department of Psychiatry

Health Sciences Center, L-10, Room 020
Stony Brook University

Stony Brook, NY 11794-8101


Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 02/22/2013, unless specifically noted otherwise in the Special Notes Section.

EQUAL OPPORTUNITY EMPLOYER, FEMALES, MINORITIES, DISABLED, VETERANS.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: B) Administrative and Professional Positions (excluding teaching and patient/clinical care).
Posting Date: 02/10/2013
Additional Categories: