Campus Description: Stony Brook University has established itself as one of America's most dynamic public universities, a center of academic excellence and a leader in health education, patient care and research. Listed among the top 1 percent of all universities in the world by Times Higher Education World University Rankings, Stony Brook is home to more than 24,000 undergraduate, graduate and doctoral students and more than 13,500 faculty and staff, including those employed at Stony Brook Medicine, Long Island's premier academic medical center and teaching hospital. With 597 beds, Stony Brook Hospital is the region's only tertiary care center and Regional Trauma Center. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory.
Descriptive Title: Project Staff Assistant REF#: HS-R-7990-13-06-S
Budget Title: same as above Research Foundation Professional Position
Department: Preventive Medicine RF Line#: R058000
Grade: E.99 Campus: Stony Brook West Campus/HSC
Salary: $47,000 - $51,000
THIS POSTING IS NOT CURRENT !!!

Required Qualifications: Bachelor's Degree. Two years of recent, progressively responsible full time experience coordinating operational activities, interacting with administrative units. Strong interpersonal skills. Ability to delegate tasks.
Preferred Qualifications: Experience supervising staff. Knowledge of policies and procedures. Proficient in Microsoft Office and Adobe.

Brief Description of Duties: The Project Staff Assistant will work with Chair and the Administrator of the department and assist the Chair with educational responsibilities. The incumbent should maintain a courteous and helpful approach when dealing with faculty, staff and patients and demonstrate a high degree of understanding of others even during the most stressful situations; resolution of conflicts and problem solving with empathy. The selected candidate will be responsible for the following:

Administrative Support/Oversight: Coordinate administrative and support functions required for the daily operations of the department and the clinical practice office. Provide overall operational support for clinical practice office and the department. Manage the clinical and academic schedules to ensure appropriate coverage. Assure that all maintenance and repair work is requested and responded to in a timely manner, following up as necessary. Develop and maintain office filing systems, assure compliance to hospital policies and standards. Assure the availability and distribution of supplies and equipment, maintain department inventory.

Department's Education Coordination: Work directly with department Chair on activities related to educational roles in the medical school and residency program (consisting of 126 students and 8 residents.) Provide all aspects of program support for department Chair's scholarly activities. Compile and coordinate end of course grades for medical students in a year long course with multiple components, (i.e. narrative comments from clinical sites, multiple choice exams, small group participation grades). Review and coordination of teaching assistant applications, preparation of materials for faculty meetings and small group activities which includes researching material. Coordinate faculty meetings, teaching assistant meetings, and student small group sessions. Prepare schedules to include semester overview, manage related correspondence, coordinate academic meetings.

Budgeting: Manage the purchasing for the daily operations of the department including preparing and processing and tracking of requisitions, maintaining department inventory, preparing and processing personnel forms, monitoring expenditures, analyze and reconcile accounts and generate monthly reports. Assist with the oversight of departmental IFR accounts, projecting and overseeing departmental expenditures, assisting with revenue projections, and working with the department administrator to ensure revenue goals are being met, reconciles monthly cash reports. Keeps information necessary for budget preparation, programmatic reporting and ensure financial analysis is accurate and readily available.

Policy/Procedure: Develop policies as needed for clinical administration and office procedures. Implement administrative procedures which ensure efficient functioning of the department and clinics. Interact and correspond with various internal and external constituents regarding departmental and campus policies and procedures .

Assist the Chair and Department Administrator as needed with special projects and programs and perform other related duties as necessary.

Special Notes: This is a full time position. The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Occasional travel may be required.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a Research Foundation Employment Application, cover letter and resume to:

Elizabeth Seaman

Department of Preventive Medicine
Health Science Center, Level 3, Room# 086

Stony Brook University
Stony Brook, NY 11794 8036
Fax#: (631) 444-1122



Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 07/12/2013, unless specifically noted otherwise in the Special Notes Section.

EQUAL OPPORTUNITY EMPLOYER, FEMALES, MINORITIES, DISABLED, VETERANS.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: B) Administrative and Professional Positions (excluding teaching and patient/clinical care).
Posting Date: 06/30/2013
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