Campus Description: Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory, a multidisciplinary research laboratory supporting world class scientific programs utilizing state-of-the-art facilities. Stony Brook University Medical Center is Suffolk County's only academic medical center and tertiary care provider. Many opportunities exist for collaborative research, and in some cases, joint appointments with BNL or with Medical School departments.
REVISED/FAST TRACK
Descriptive Title: Staff AssistantREF#: WC-S-7322-14-04-F
Budget Title: same as aboveState Professional Position
Department: University PoliceState Line#: 20281
Grade: SL-2Campus: Stony Brook West Campus/HSC
Salary: $38, 000 - $49, 500
THIS POSTING IS NOT CURRENT !!!
Required Qualifications: Bachelor's degree. In lieu of degree, an Associate's degree and two years of full time directly related experience may be considered. Two years of administrative experience in a police or emergency response setting. Computer proficiency to include database management, Microsoft Office Suite, and ability to learn new programs. Able to work independently and set own priorities. Excellent communication and organizational skills including the ability to multitask and be attentive to detail.
Preferred Qualifications: An additional, two or more years of progressively responsible full time administrative experience. Specialized experience in Emergency Management. Knowledge in National Incident Management System (NIMS) and Incident Command System (ICS) is desired along with advanced computer literacy. Knowledge of two-way radio systems.  Experience with safety or emergency response training programs and presentations. Knowledge of current State University of New York policies and procedures. Working knowledge of PeopleSoft.

Brief Description of Duties: The Staff Assistant will serve as the primary assistant to the Assistant Chief of Police/Director of Emergency Management, coordinating his activities and performing many complex and confidential tasks.
  • Assist the Chief of Police and Assistant Chief of Police/Director of Emergency Management in the development and management of new and existing initiatives and departmental policies. Track and organize materials and ensure proper records and targeted schedules. Research, develop, and implement special projects as required by the Chief of Police and the Assistant Chief of Police/Director of Emergency Management.
  • Develop and maintain numerous databases including the National Incident Management System (NIMS) certifications, safety warden, building manager, and parking services activity reports as required by the Chief of Police and the Assistant Chief of Police/Director of Emergency Management.
  • Monitor the Office of Emergency Management and Lock Shop/Access Control accounts for accuracy and appropriate expenditures. Process electronic requisitions for Emergency Management account as requested by the Assistant Chief of Police/Director of Emergency Management. Maintain Excel spreadsheets for all accounts in order to analyze data and prepare reconciliation reports as necessary.
  • In the absence of the department secretary, must serve as back up for the following:
    • Maintain the calendar and provide daily briefings regarding meetings and appointments for the executive staff.
    • Answer all incoming calls as needed.
    • Coordinate and disseminate information for the executive staff.
    • Draft correspondence for the executive staff utilizing Microsoft Suite.
    • Maintain and keep complex filing systems up to date.
    • Prepare content for presentations, speeches and meetings determining appropriate content and format.
  • Support the Assistant Chief of Police/Director of Emergency Management with conducting threat assessments and developing building emergency plans on all University buildings and maintaining the corresponding assessment data base.
  • Assist in the management, development, and organization of the Comprehensive Emergency Management Plan, University wide Continuity of Operations Plan, University Police Department policy and procedure manual, and other plans as directed by the Chief of Police and the Assistant Chief of Police/Director of Emergency Management.
  • Administer the development and maintenance of the Emergency Management websites to include collaboration with Admin. Application Support and Communications as needed.
  • Assist with the administration of the University Police website, primarily to submit updates to flag directives and news/alerts.
  • Maintain and administer the Emergency Management Sharepoint Services website. Responsibilities include granting access to appropriate individuals throughout the campus community as directed by the Assistant Chief of Police/Director of Emergency Management as well as managing the downloading, editing, and reviewing of all documents pertaining to the Sharepoint site.
  • Maintain and administer equipment and communications systems including the SB Alert, electronic pagers and safety warden portable radios and other equipment as directed.
  • Coordinate the development and facilitation of Table-Top, functional and full scale exercises as well as other training programs for the Assistant Chief of Police/Director of Emergency Management including collaboration with the Suffolk County Police Department, Suffolk County FRES, and other governmental agencies and other campus departments as needed.
  • Coordinate and schedule travel arrangements as needed and process travel vouchers for the Assistant Chief of Police/Director of Emergency Management. Attend meetings in conjunction with or as a representative for the Assistant Chief of Police/Director of Emergency Management.

Special Notes: This is a full time appointment, Monday through Friday, 8:30 a.m. to 5:00 p.m. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a State employment application, cover letter and resume to:

Rosemary Famiglietti

University Police
Dutchess Hall, Room 175
Stony Brook University

Stony Brook, NY 11794-5501
Fax#: (631) 632-7684



Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 05/12/2014, unless specifically noted otherwise in the Special Notes Section.

STONY BROOK UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. WE ENCOURAGE PROTECTED VETERANS, INDIVIDUALS WITH DISABILITIES, WOMEN AND MINORITIES TO APPLY.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: B) Administrative and Professional Positions (excluding teaching and patient/clinical care).
Posting Date: 04/28/2014
Additional Categories: