Campus Description: Stony Brook University has established itself as one of America's most dynamic public universities, a center of academic excellence and a leader in health education, patient care and research. Listed among the top 1 percent of all universities in the world by Times Higher Education World University Rankings, Stony Brook is home to more than 24,000 undergraduate, graduate and doctoral students and more than 13,500 faculty and staff, including those employed at Stony Brook Medicine, Long Island's premier academic medical center and teaching hospital. With 597 beds, Stony Brook Hospital is the region's only tertiary care center and Regional Trauma Center. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory.
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Descriptive Title: Administrative Assistant I (P/T, 3 Positions) REF#: HS-R-7480-13-03-F
Budget Title: same as above Research Foundation Support Position
Department: Pathology RF Line#: R03870, R03790, R2325
Grade: N.6 Campus: Stony Brook West Campus/HSC
Salary: $16,000 @.5 FTE
THIS POSTING IS NOT CURRENT !!!

Required Qualifications: High School Diploma/GED. Three years of progressively responsible administrative experience. Strong written, verbal, and organizational skills. Computer proficient in Microsoft Office applications.
Preferred Qualifications: Experience in a healthcare setting and academic institution with budget and finance experience. Experience working with grant submissions and processing.

Brief Description of Duties: The Administrative Assistants will provide administrative support to the Department of Pathology. The incumbents will provide clerical support in the Chairman's office to include greeting, screen and triage phone calls, and filing and assisting with cross coverage for administrative staff. The selected candidates will coordinate all clerical aspects of research activities for the department administrator. The successful candidates will effectively interface with physicians, patients and administrative personnel. The Administrative Assistants will maintain copy materials, fax and prepare overnight mail as requested. Handle multiple tasks simultaneously; prioritize work to be completed.
  • Assist in overall operation of administrative office, including customer service, answering office telephones, taking and relaying telephone messages and distributing mail.
  • Assist with the coordination of all clerical aspects of human resources transactions for the department.
  • Assist with cross coverage of administrative assistants.
  • Maintain various databases related to research staff allocation and procurement activities.
  • Assist with processing meeting requests for department faculty and staff.
  • Assist with coordinating catering requests for meeting and special events.

Other Duties: As assigned.

Special Notes: These are part time positions, 18.75 hours per week. The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. Internal and external search to occur simultaneously. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a Research Foundation Employment Application, Resume and Cover Letter to:

Laura Dinardo
Department of Pathology

Basic Sciences Tower, T-9, Room 140
Stony Brook University
Stony Brook, NY 11794-8691


Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 04/12/2013, unless specifically noted otherwise in the Special Notes Section.

EQUAL OPPORTUNITY EMPLOYER, FEMALES, MINORITIES, DISABLED, VETERANS.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: C) Secretarial and Clerical positions (including Administrative Assistant).
Posting Date: 03/31/2013
Additional Categories: