Campus Description: Stony Brook University has established itself as one of America's most dynamic public universities, a center of academic excellence and a leader in health education, patient care and research. Listed among the top 1 percent of all universities in the world by Times Higher Education World University Rankings, Stony Brook is home to more than 24,000 undergraduate, graduate and doctoral students and more than 13,500 faculty and staff, including those employed at Stony Brook Medicine, Long Island's premier academic medical center and teaching hospital. With 597 beds, Stony Brook Hospital is the region's only tertiary care center and Regional Trauma Center. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory.
Descriptive Title: Administrative Assistant I (2 Positions) REF#: HS-R-7889-13-05-S
Budget Title: same as above Research Foundation Support Position
Department: Surgery RF Line#: TBD
Grade: N.6 Campus: Stony Brook West Campus/HSC
Salary: $32,000 - $35,000
THIS POSTING IS NOT CURRENT !!!

Required Qualifications: High School Diploma/GED or equivalent formal education with strong literacy, numeracy and computer proficiency. Three years of full time progressively responsible and recent administrative experience in a hospital or physician office setting.
Preferred Qualifications: Knowledge of medical office procedures. Experience with Microsoft Office, IDX, Powerchart and Transcription. Experience with scheduling calendars, arranging meetings and travel. Experience in a Surgery office setting, medical testing, and procedure authorization. Bilingual Spanish.

Brief Description of Duties: The Administrative Assistant will be responsible for the following:
  • Support two surgeons in General Surgery, schedule Outlook calendar, complete surgery booking sheets and confirm surgeries, answer very busy phones with professionalism and empathy, troubleshoot patient care issues and communicate information to the surgeons.
  • Edit voice activated dictations and send op reports and letters to referring physicians in a timely manner.
  • Assist with training new employees.
  • Pull patient charts for clinic and maintain these charts.
  • Fill in demographics on workers comp forms, medical record requests and respond to any requests for patient information in a timely manner.
  • Attend training sessions to increase knowledge base. Assist with Surgery related community events.

Other Duties:

Special Notes: These are full time positions, 37.5 hours per week, Monday through Friday, 8:30 a.m. to 5:00 p.m. The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. Internal and external search to occur simultaneously. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a Research Foundation Employment Application, Resume and Cover Letter to:

Danielle Gruebel
Department of Surgery

Health Sciences Center, L-19, Room 085
Stony Brook University
Stony Brook, NY 11794-8191
Fax# 631-444-6115



Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 05/17/2013, unless specifically noted otherwise in the Special Notes Section.

EQUAL OPPORTUNITY EMPLOYER, FEMALES, MINORITIES, DISABLED, VETERANS.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: C) Secretarial and Clerical positions (including Administrative Assistant).
Posting Date: 05/05/2013
Additional Categories: