Campus Description: Stony Brook University has established itself as one of America's most dynamic public universities, a center of academic excellence and a leader in health education, patient care and research. Listed among the top 1 percent of all universities in the world by Times Higher Education World University Rankings, Stony Brook is home to more than 24,000 undergraduate, graduate and doctoral students and more than 13,500 faculty and staff, including those employed at Stony Brook Medicine, Long Island's premier academic medical center and teaching hospital. With 597 beds, Stony Brook Hospital is the region's only tertiary care center and Regional Trauma Center. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory.
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Descriptive Title: Administrative Assistant I REF#: HS-R-7685-13-05-F
Budget Title: same as above Research Foundation Support Position
Department: Surgery/ENT RF Line#: R2979
Grade: N.6 Campus: Stony Brook West Campus/HSC*
Salary: $32,000 - $35,000
THIS POSTING IS NOT CURRENT !!!

Required Qualifications: High School Diploma/GED or equivalent formal education with strong literacy, numeracy and computer proficiency. Three years progressively responsible full time administrative experience, answering medically related phones in a high volume area, managing calendars and providing administrative support of clinical staff. Experience scheduling office and operating room procedures. Radiology pre-authorizations, Workers Comp and No fault forms experience. Experience working with Microsoft Office and IDX Flocast.
Preferred Qualifications: Customer Service experience. Knowledge of scheduling patients for ENT clinic, ICD-9 and CPT code. Referral and Prior Authorization knowledge. Experience in medical transcription, scheduling of ENT office procedures, testing and obtaining medical records. Scheduling of surgeries and all necessary pre-op and follow-up paperwork, entering of events on physician Lotus calendars. Excellent organizational skills.

Brief Description of Duties: The Administrative Assistant in the Department of Otolaryngology/ENT will manage a high volume of scheduling patients for surgery. Assist with phone calls and scheduling of office appointments and testing. Manage medical office and patient related duties in a professional and empathetic manner.
  • Support surgeons and their surgery schedules in the Division of Surgery (ENT).
  • Answer phones, triage patients, make calls to surgeons, schedule physician appointments and manage their calendars.
  • Authorizations for MRI/CT scan, insurance approvals, referrals.
  • Obtain medical reports, labs, etc.

Other Duties: As assigned (transcriptions, filing, phone messages, etc.).

Special Notes: This is a full time position, 37.5 hours per week, Monday through Friday, 8:30 a.m. to 5:00 p.m. The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. Internal and external search to occur simultaneously. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. *This position is located at Tech Park, East Setauket, NY. Night and weekend work is required. Occasional travel to various satellite facilities in Suffolk County may be required.

Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook University's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), clear a background investigation, submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a Research Foundation Employment Application, Resume and Cover Letter to:

Lori Gynizio

Nurse Administrator
Department of Surgery
37 Research Way
East Setauket, NY 11733
Fax#: (631) 444-4707



Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 05/20/2013, unless specifically noted otherwise in the Special Notes Section.

EQUAL OPPORTUNITY EMPLOYER, FEMALES, MINORITIES, DISABLED, VETERANS.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: C) Secretarial and Clerical positions (including Administrative Assistant).
Posting Date: 05/06/2013
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