Campus Description: Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory, a multidisciplinary research laboratory supporting world class scientific programs utilizing state-of-the-art facilities. Stony Brook University Medical Center is Suffolk County's only academic medical center and tertiary care provider. Many opportunities exist for collaborative research, and in some cases, joint appointments with BNL or with Medical School departments.
Descriptive Title: Office Aide (P/T, Hourly, 2 Positions) REF#: HS-R-7625-12-11-S
Budget Title: same as above Research Foundation Support Position
Department: Medicine RF Line#: TBA
Grade: N.1 Campus: Stony Brook West Campus/HSC*
Salary: $10.00 - $12.00 per hour
THIS POSTING IS NOT CURRENT !!!

Required Qualifications: High School Diploma. Prior medical office experience. High school levels of literacy and numeracy. Compliance with patient privacy rules.
Preferred Qualifications: Familiarity with IDX and electronic medical records.

Brief Description of Duties: The part-time Office Aide will maintain smooth operation of the medical records area.
  • File papers into patient charts and re-shelve charts into filing units.
  • Scan records into EMR (electronic medical records).
  • Assemble charts for new patients.
  • Prepare clinic forms for patient visits.
  • Assist with responding to medical record requests from patients, lawyers, insurance companies, etc.
  • Maintain patient chart databases.
  • Pull charts for messages and labs/test results for physicians using IDX.

Other Duties: As assigned by Medical Records Supervisor.

Special Notes: These are part time positions, 18-30 hours per week, days and hours vary. The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. Internal and external search to occur simultaneously. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. *This position is located at Tech Park, East Setauket, NY.

Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook University's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), clear a background investigation, submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a Research Foundation Employment Application, Resume and Cover Letter to:

Karen Shields-O'Donnell
Risk Reduction Center
26 Research Way
East Setauket, NY 11733
Fax#: (631) 444-9808



Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 12/07/2012, unless specifically noted otherwise in the Special Notes Section.

EQUAL OPPORTUNITY EMPLOYER, FEMALES, MINORITIES, DISABLED, VETERANS.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: C) Secretarial and Clerical positions (including Administrative Assistant).
Posting Date: 11/25/2012
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