Campus Description: Stony Brook University has established itself as one of America's most dynamic public universities, a center of academic excellence and a leader in health education, patient care and research. Listed among the top 1 percent of all universities in the world by Times Higher Education World University Rankings, Stony Brook is home to more than 24,000 undergraduate, graduate and doctoral students and more than 13,500 faculty and staff, including those employed at Stony Brook Medicine, Long Island's premier academic medical center and teaching hospital. With 597 beds, Stony Brook Hospital is the region's only tertiary care center and Regional Trauma Center. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory.
Descriptive Title: Administrative Assistant I REF#: HS-R-7902-13-05-S
Budget Title: same as above Research Foundation Support Position
Department: Orthopaedics RF Line#: R0436000
Grade: N.6 Campus: Stony Brook West Campus/HSC
Salary: $30,800 - $38,000
THIS POSTING IS NOT CURRENT !!!

Required Qualifications: High School Diploma or GED. Three years of full time administrative experience in a physician practice or hospital setting. Strong organizational, communication and computer skills.
Preferred Qualifications: Associate's Degree. Administrative experience in a surgical practice.

Brief Description of Duties: The Administrative Assistant will provide general secretarial, administrative and office management support to the Department of Orthopaedics.
  • Phone coverage for own desk and overflow calls to department.
  • Timely transcription of patient notes, consultations and reports.
  • Scheduling of hospital admissions, patient blood donations and operating room time.
  • Intermediary/liaison with patients and physicians.
  • Maintain statistics regarding scheduling and surgery.
  • Coordinate documentation for worker’s compensation and no-fault cases.
  • Performs coding and charge capture functions for surgeries, and ER and inpatient consultations.
  • Monitor receipt of all operative reports post-surgery.
  • Special projects for the physician.
  • Provide typing, transcription and general secretarial support to other clinical faculty of the department, as necessary.
  • Provide direction to appointment scheduling staff as it relates to volume of patients seen in the outpatient facility.

Other Duties: As assigned.

Special Notes: This is a full time position, 37.5 hours per week, Monday through Friday, 8:30 a.m. to 5:00 p.m. The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. Internal and external search to occur simultaneously. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a Research Foundation Employment Application, Resume and Cover Letter to:

William Powell, Administrator

Department of Orthopaedics
Health Sciences Center, T-18, Room 80
Stony Brook University
Stony Brook, NY 11794-8181
Fax# 631-444-8894


Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 05/24/2013, unless specifically noted otherwise in the Special Notes Section.

EQUAL OPPORTUNITY EMPLOYER, FEMALES, MINORITIES, DISABLED, VETERANS.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: C) Secretarial and Clerical positions (including Administrative Assistant).
Posting Date: 05/12/2013
Additional Categories: