Campus Description: Stony Brook University has established itself as one of America's most dynamic public universities, a center of academic excellence and a leader in health education, patient care and research. Listed among the top 1 percent of all universities in the world by Times Higher Education World University Rankings, Stony Brook is home to more than 24,000 undergraduate, graduate and doctoral students and more than 13,500 faculty and staff, including those employed at Stony Brook Medicine, Long Island's premier academic medical center and teaching hospital. With 597 beds, Stony Brook Hospital is the region's only tertiary care center and Regional Trauma Center. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory.
Descriptive Title: Administrative Assistant I REF#: HS-R-8011-13-07-S
Budget Title: same as above Research Foundation Support Position
Department: Surgery RF Line#: R2988000
Grade: N.6 Campus: Stony Brook West Campus/HSC
Salary: $32,000 - $35,000
THIS POSTING IS NOT CURRENT !!!

Required Qualifications: High School Diploma/GED or equivalent formal education with strong literacy, numeracy and computer proficiency. Three years of progressively responsible administrative experience.
Preferred Qualifications: BA/BS. Experience with customer service, IDX scheduling, and human resources. Medical experience.

Brief Description of Duties: The Administrative Assistant will be responsible for:
  • Booking and pre-authorizing surgeries and pre-surgical testing in the Surgery clinics, answering phones, contacting patients pre-op to communicate directions.
  • Prepare Worker's Comp and disability paperwork.
  • Keep surgeons calendars, book clinic appointments.
  • Filing patient charts, faxing orders and prescriptions.

Other Duties: As assigned.

Special Notes: This is a full time position, 37.5 hours per week, Monday through Friday, 8:30 a.m. to 5:00 p.m. The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. Internal and external search to occur simultaneously. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. Travel between other ambulatory clinic sites in Tech Park and Smithtown will be required for this position.

Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook University's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), clear a background investigation, submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in this position should submit a Research Foundation Employment Application, Resume and Cover Letter to:

Karen Ross

Project Staff Associate
Health Sciences Center, T19, Room 020

Stony Brook University
Stony Brook, NY 11794-8191
Fax# 631-444-8947



Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 07/26/2013, unless specifically noted otherwise in the Special Notes Section.

EQUAL OPPORTUNITY EMPLOYER, FEMALES, MINORITIES, DISABLED, VETERANS.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: C) Secretarial and Clerical positions (including Administrative Assistant).
Posting Date: 07/14/2013
Additional Categories:

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