Campus Description: Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. The University is a member of the prestigious Association of American Universities and co-manager of nearby Brookhaven National Laboratory, a multidisciplinary research laboratory supporting world class scientific programs utilizing state-of-the-art facilities. Stony Brook Medicine is Suffolk County's only academic medical center and tertiary care provider. Many opportunities exist for collaborative research, and in some cases, joint appointments with BNL or with Medical School departments.
Descriptive Title: Calculations Clerk 2REF#: WC-S-8016-13-07-S
Budget Title: same as aboveState Classified Position
Department: Bursar/Student ServicesState Line#: 20408
Grade: SG.09Campus: Stony Brook West Campus/HSC
Status: Permanent
THIS POSTING IS NOT CURRENT !!!

Required Qualifications: Per Civil Service Standards and Specifications. Must have taken and passed the specific job related Civil Service Exam and be reachable on the appropriate Civil Service list.
Preferred Qualifications: Knowledge of computers. Prior PeopleSoft, Microsoft Excel, Word and Google mail experience.

Brief Description of Duties: The Calculations Clerk will create and process automatic and manual checks for disbursement for Stony Brook University and Stony Brook Foundation. The selected candidate will:
  • Use mathematical calculation and knowledge of PeopleSoft in order to process transactions. Print checks, sort for approvals, attachments, mail and distribution to appropriate individuals.
  • Disburse checks at the Check Disbursement window for Stony Brook University and Stony Brook Foundation. Reconcile money received with value of receipts issued.
  • Receive payments in person. Cash checks for faculty, staff, and students. Count the cash draw and prepare deposit for bank. Reconcile the funds. Prepare daily reconciliation reports for Faculty Student Association.
  • Research, review, and reissue State Dated Check file. Coordinate with Accounting Department checks to void, reissue, or send to State Controllers office. Design and produce summary reports.
  • Respond to inquiries in person and on the phone regarding student billing and financial aid inquiries. Contact by email or phone appropriate staff to obtain information necessary for the calculation and processing of student billing and financial aid.

Other Duties: As assigned.

Special Notes: This is a full time position, 37.5 hours per week, Monday through Friday, 8:30 a.m. to 5:00 p.m. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Mandatory rehire roster candidates have preference.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those who are interested in this position and meet the required qualifications, should submit a State employment application to:

Human Resource Services
State Classified Appointments
390 Administration Building
Stony Brook University
Stony Brook, NY 11794-0751


Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 07/26/2013, unless specifically noted otherwise in the Special Notes Section.

STONY BROOK UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. WE ENCOURAGE PROTECTED VETERANS, INDIVIDUALS WITH DISABILITIES, WOMEN AND MINORITIES TO APPLY.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: C) Secretarial and Clerical positions (including Administrative Assistant).
Posting Date: 07/14/2013
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