Campus Description: The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients’ lives. Stony Brook Medicine integrates and elevates all of Stony Brook University’s health-related initiatives: education, research and patient care. It includes Stony Brook University Hospital, Long Island’s premier academic medical center. With 597 beds, SBUH is the region’s only tertiary care center and Level 1 Trauma Center. We are home of the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Long Island Children’s Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. At Stony Brook Medicine, we put the power of ideas to work. Join our team at Stony Brook Medicine – the best ideas in medicine.
Descriptive Title: Business Office ManagerREF#: UH-S-5575-12-S
Budget Title: TH Senior Staff AssistantState Professional Position
Department: Hospital Facilities AdministrationState Line#: 18527
Grade: SL-3Campus: Stony Brook-University Hospital
Salary: Commensurate with experience
THIS POSTING IS NOT CURRENT !!!
Required Qualifications: Evidence of academic success Bachelor's Degree in Business Administration, Finance or related degree, with at least three years experience as a business manager in a business environment and at least five years supervisory experience. In addition, the candidate must possess computer proficiency in Microsoft software programs.
Preferred Qualifications: Master of Business Administration, Finance or related degree. Business experience in a large healthcare institution/corporate entity.

Brief Description of Duties:
  • Manage internal and contractor-provided construction project funding to ensure adequate and timely funding of approved projects. The Business Manger corresponds with the COO and Finance Department in order to obtain funding for approved projects. Monitor financial systems, i.e. CPR, SUNY and Lawson, to ensure that the expenditures charged to projects are appropriate. Update CPR to reflect approved change orders. Coordinates and tracks budget transfers to the Finance Division. Reconcile budget to actual expenditures at the completion of the project.
  • Analyze monthly financial management report and financial variance reports. Identifies causes of variances and suggest corrective actions, including the implementation of new processes. Monitor process improvement initiatives on a regular basis. Develop and maintain relevant automated cost center reports to assist in fiscal analysis. Discrepancies, unexpected expenses, etc. are bought to the attention of the Associate Director and Senior Project Director.
  • Monitor operating budgets for the Facilities, Construction, Physical Plant, HSC and BST assigned to the Division. Performs monthly variance audits (Dashboard) to ensure that the department is within budget and not projected to exceed budget targets. Monitors and approves lease and utility payments for the cabinet shop space.
  • Manage Human Resource requirements for the Division. Mange hiring, lay-off, and payroll issues for SFE employees (outside labor unions). Oversee functions for state employees, recruitment, evaluations, etc.
  • Establish policies and procedures for Business Office. Monitor for compliance with University and hospital financial policies.
  • Manage support staff members in the Business Office.

Special Notes: Shift: Full-time day 8am-4pm position. Please note Stony Brook Medicine is a smoke free environment. All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection which may prohibit the wearing of facial hair.

Please note: Prior to start date, the selected candidate must meet the following requirements: Successfully complete preemployment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services, clear a background investigation; submit (3) written references, and provide a copy of the required license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

The selected candidate must successfully clear a background investigation.

Application Procedure: Those interested in applying for the above position should submit a state application, resume and cover letter reflecting UH# to:
Stony Brook Medicine
UH Human Resources

Professional Employment
3 Technology Drive, Suite 100
East Setauket , NY 11733-4073


Applications for this position must be received, as specified in the Application Procedure Section, no later than 5:00 PM Eastern Time on 12/26/2012, unless specifically noted otherwise in the Special Notes Section.

STONY BROOK UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER AND EDUCATOR.
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police

Job Category: B) Administrative and Professional Positions (excluding teaching and patient/clinical care).
Posting Date: 11/28/2012
Additional Categories: