SUBMISSION OF GRADES P 207

Issued by: Office of the Provost
Replaces: P-l6, October, l975
Approved: May, 1991

Faculty are required to submit grades according to the schedules and procedures determined by the University Registrar and approved by the Office of the Provost. These schedules and procedures are included in the University publications listed below.

Deans of the Graduate School and Associate Provost and Dean of Undergraduate Academic Affairs are responsible for faculty compliance with these procedures.

PROCEDURE: SUBMISSION OF GRADES BY FACULTY

Grades for courses with seventy-five or fewer students are due within forty-eight weekday hours of the final examination; within seventy-two weekday hours for those with more than seventy-five students. Grades for graduate and undergraduate courses, except SPD (School of Professional Development and Continuing Studies) and HSC, are to be submitted through the respective academic department offices to the Office of Records/Registrar. Grades for SPD courses are to be submitted through the School of Continuing Education Office, and those for HSC courses through the Health Sciences Center Student Services Office.

Grades for courses in which no final examination is given are due within forty-eight weekday hours of the last scheduled class if seventy-five or fewer students are enrolled; within seventy-two weekday hours if more than seventy-five students are enrolled. No final examinations may be given during the last week of classes.

Exceptions to the foregoing require prior approval of the Vice Provost for Undergraduate Studies (for Arts & Sciences undergraduate courses), the Dean of Engineering and Applied Sciences, the Dean for Continuing Education, the Vice Provost for Graduate Studies, or the Vice President for Health Sciences as appropriate. These individuals will ensure that the necessary procedures are enforced in each School or College to assure compliance with the schedule for submission of grades. Exceptions will be granted only for compelling academic reasons.

CHANGES IN GRADES:

In the event that an instructor discovers that he or she has made a grading error, the instructor may request a correction of the final grade. Such requests are subject to approval by the appropriate dean.

Faculty legislation prohibits final grade changes from being made on the basis of work done after a term has ended. A final grade cannot be changed after one calendar year from the start of the term for which the grade was assigned. A grade appearing on a student's academic record at the time of his or her graduation cannot be changed subsequent to the graduation date.


INQUIRIES/REQUESTS:

Office of the Registrar
Room 276, Administration Building
632-0397

Office of the Vice Provost for
Undergraduate Studies
Room E3320, Frank Melville Jr. Library
632-7080

Office of the Associate Dean of Students
and Director of Student Services
Room L2-27, Health Sciences Center
444-2111

Office of the Vice Provost for Graduate Studies
Room 2401, Computer Science Building
632-7040

Offices of the Academic Deans

RELATED DOCUMENTS:

State University of New York at Stony Brook Faculty and Professional Employee Handbook

Policies and Procedures of the Graduate Schools

Bulletins: Graduate; Undergraduate; Health Sciences Center;
School of Continuing Education; Summer Session