Updated: April 2008

P 602

EQUIPMENT INVENTORY CONTROL
· “Property” refers to procured or manufactured equipment that is self-contained, durable (expected service life of two or more years) and with a cost valuation contingent on the funding source utilized to purchase the asset.
· The Property Control Office will assign asset numbers to equipment for inventory purposes.
· The department is responsible for notifying the Property Control Office when there are equipment acquisitions or a change in equipment status i.e., transfers to other departments, changes in location, loss, theft, destruction and/or disposal.
· Campus departments are responsible to review/update inventory lists on an annual basis.

INQUIRIES/REQUESTS:

Property Control Office
Central Services Building
632-6306

RELATED FORMS:

SUSB0703: Newly Acquired Equipment Form

SUSB0591: Report of Surplus Personal Property

SUSB1026: Property Control System Transfer Form

SUSB2640: Off Campus Use Forms

RELATED DOCUMENTS:



State University Construction Fund State University of New York: User Manual Property Control System

State Finance Law, Sections 5 and 115

State of New York Accounting and Control Manual, Part X(2)


Federal Circular, A-110

NIH Guide for Grant and Contracts No. 16

SBU Property Control: http://www.stonybrook.edu/propertycontrol/surplus_property.shtml