THE SOLAR SYSTEM HAS BEEN UPGRADED
See http://www.stonybrook.edu/solar3 for more info.
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(Students prior to 2001)
INSTRUCTIONS:
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SOLAR System Home Page
Site Designed by
Melissa Bishop/DoIT
Last Modified 07/26/2004 11:57:26 AM EDT
Email Address
It is very important that you enter a valid email address into the Solar System. This address will be used to inform you of messages that are waiting for you on the web site, to provide you with important information about the solar system, and to give your instructors an address where they may communicate with you via email. In addition, email will be used to provide an automated method to deal with lost or forgotten passwords for the system.
Passwords
Your initial password to access the SOLAR System is you PIN (usually your date of birth in mmddyy order). If you are both an employee and a student, your assigned employee password will be used. On your initial login, you must change your password to something that only you know. The password MUST begin with a letter and may contain a combination of letters and numbers.
Forgot your password?
A password reset procedure has been designed into the Solar System to enable a user to reset their password to a known value. This facility is located at the bottom of the initial login page and appears when an incorrect User ID/Password is entered into the system. To recover your password, click on 'Forgot Your Password' and answer the questions. If you have entered an email address into the system, a message will be sent to you that gives your instructions for constructing a new temporary password. Please note that if you do not have a valid email address on the Solar System, you will be required to go to the Library, Student Union, HSC Library, or Computing Center SINC sites to reset your password.
Enrollment Appointments
A separate enrollment appointment is assigned for each term, fall, spring, or summer. Enrollment appointments are assigned based on academic level, credits in progress and then credits earned. To view your appointment, use the Enrollment Appointment link under the Enrollment section of the Solar Home Page. Then select the appropriate term for summer, for fall or for spring to retrieve your appointment information. The dates and times for summer and fall may or may not be the same date and time. You are permitted to register at any time after the start date/time and continue to make changes through the add/drop period. Be sure to check the published Academic Calendar to insure that you do not miss any deadline.
Students who have filed for graduation do not have enrollment appointments unless they have been admitted for a future term for another career, i.e. an undergraduate that is now admitted to the graduate program. If you wish to postpone graduation to a future term, you must contact the appropriate graduation office (HSC,SPD, Graduate School, or Registrar's Office for undergraduates) to obtain an enrollment appointment.
In the Fall/Spring semesters Non-matriculating undergraduate students (U0) are not able to register until two weeks prior to the semester beginning. Graduate Non-matriculating students (G0) are eligible to register in the 'Open' enrollment period.
In Summer, non-matriculating undergraduates, graduates, visiting students are eligible to register in the 'Open' enrollment period.
Navigating through multiple terms (Summer and Fall)
Class Search
Class searches look for classes in a specific term. To search for classes in a different term, change the term in the initial search page. If you've selected Fall and now you want to view Summer, select the appropriate term.
IMPORTANT NOTE: The class number for a section in the summer may be the class number for a DIFFERENT section in the fall. Be sure you are enrolling in the correct term (shown on the upper right of the page) and always check your class schedule after you've registered and verify your course selections. (i.e. Fall class numbers begin with the number '8 or 9'; Spring class numbers begin with the number '4 or 5'; Summer class numbers begin with the number '6 or 7'.
To Do Items / Holds
Students with TO DO ITEMS appearing when they login to the Solar System are not being blocked from registering. Students with HOLDS appearing when they login to the Solar System may or may not be blocked from registering. In both cases, you should read the messages carefully to see what you may be required to do.
Prerequisites
Students should only register for courses for which they have satisfied the prerequisites either through coursework or other learning. In addition, prerequisites are enforced at the time of registration for some not all courses. If you receive a message "Pre-and/or corequisites not met," and you believe you have satisfied the prerequisites either at Stony Brook or by transfer, please contact the department office. In most cases, students who have satisfied the prerequisites by transfer will be permitted to register; they may be asked to provide proof of prerequisite courses at some time before the start of the semester. In some cases, transfer students will be prevented from registering and asked to provide proof of prerequisite courses before being given permission to register.
How do I enroll in courses? Enrollment via the Web will begin in mid April for the Summer and Fall semesters, in mid November for the Spring semester. The Web address is http://www.stonybrook.edu/solarsystem.
I have been admitted to Stony Brook for the fall semester. What do I have to do to take a class this summer?
Call the Summer Sessions Office at 631.632.7790 or email it at summerschool@notes.cc.sunysb.edu and give them the following information:
- Your name
- Your Stony Brook ID Number
- Your email address
- Your telephone number
When can I begin to enroll in classes? Students are assigned an “Enrollment Appointment” that determines when they can begin class enrollment. You will be notified via your Stony Brook email account with a message “check the Web, you have a message” of the date when Enrollment Appointments will be displayed on the SOLAR System Web site. Look for the Enrollment Appointment link.
The SOLAR system says that there’s a Hold on my record. What do I do? Holds are placed on students’ records to indicate that they need to take specific action (pay for parking tickets, turn in a form, get advised, etc.) before they are allowed to enroll in classes. Your Welcome Page on the SOLAR System Web site will let you know why you have a hold and will give you information about who to contact and what you need to do to remove it.
I don’t know which classes to take. How can I search for available classes? You can now search for classes on the SOLAR System Web site. You can use the search engine to customize your search so that you can find classes that fit within your schedule, are from certain subject areas, or are still open. You may also access the Class Schedule link on the Solar Infosite. This link directs you to the Registrar's Home Page where the Class Schedule is available in pdf format for you to view and/or print pages as needed.
Can I see the D.E.C. courses online? All courses that meet a specific requirement will display a message that states the D.E.C. requirement that is being met. You’ll also be able to search for scheduled classes by D.E.C. code.
What kinds of enrollment activities are possible online? You can Add, Drop, Swap, and P/NC classes, as well as get onto Waitlists for courses that are set up in this manner. It is important to note that not all courses will be set up with the waitlist option.
What is a Swap? A Swap is an action that will simultaneously add and drop one course from your class schedule. It is done as one transaction at the same time. Swapping classes enables you to maintain a constant credit level.
The SOLAR system told me that I have an Enrollment Error. What should I do? You will see an Enrollment Error message if you are not currently able to enroll in the class(es) you requested. By clicking on “View Details,” you can get more details about the error and the action you need to take, if any. Possible reasons for the Error include: unmet prerequisites, your Enrollment Appointment is not yet available, the course is closed, you need permission to enroll in that class, or enrollment would cause you to exceed your maximum allowed credits. You must carefully read the DETAILS of the Enrollment Error you encounter.
What is a Waitlist? If a class section is closed and it has an automatic waitlist, you will have the option to put yourself on that courses Waitlist. To select this option, you need to click the “Yes” button under “Add to Waitlist if Class Full.” The system will place you on the waitlist and tell you what position you are in the list. If a student from the class drops the course, the student in the first position on the waitlist will be enrolled and so on down the list, depending on how many open seats become available during the add period. Students are limited to carrying 11 credits in waitlisted courses. If you are seriously interested in getting into a course, you should track your position on the Waitlist daily and you should attend the class. Instructors have the option to de-register from the waitlist students who do not attend. If you decide that you no longer wish to be on the Waitlist for a class, you MUST drop yourself from the waitlist as you drop a class.
What are Class Reserves? The instructor may reserve seats in a class for students with certain majors or class level, so that these students can be given priority to meet their degree requirements. This setup which is managed by academic departments will benefit students who are close to graduation and must get into required courses, or who are in a specific major and need the course to meet a prerequisite. Course sections with reserve capacity setup also provide a Class Note to indicate the group(s) for which it is holding seats.
How can I view my own class schedule? You can view your class schedule online. Select “View My Class Schedule.” To see your schedule in a handy weekly calendar, select “My Class Schedule Grid”.
How can I view my grades? You can view your grades online as well by selecting “Unofficial Transcript” and selecting “View Grades” under Academic Records. If you need an unofficial Grade Report, simply print 'View Grades'. This selection provides your grades with the appropriate university logo.
How can I Declare or Change my major? You must have a Major/Minor Declaration form completed, signed and approved by the department major/minor. You must then submit the approved form to the Registrar’s Office for processing.
How can I access my transcript? You can view and print your unofficial transcript online. You can also view your degree audit online. Under Academic Records, Select “Unofficial Transcript” for the transcript you want to view and print. To access your Degree Audit Progress Report, under Academic Records, Select "Degree Audit Progress Report".
How can I get Enrollment Verification? Students often need Enrollment Verification for insurance purposes. Starting in mid-August of 2004, the Registrar’s office will no longer provide this official document. Students will be directed to the Registrar's Home Page www.stonybrook.edu/reghome, where a link to the National Student Loan Clearinghouse will be available for students to download their 'Official Enrollment Verification Form'. Students will have access to this online service at all times. Students should only request their Enrollment Verification after having completed their enrollment transactions inorder to accurately reflect the students full-time or part-time status.
How can I change my Name? In order to change your name on your Stony Brook record, you should complete a Name/ID Change Request Form and bring it with two valid forms of identification to the Registrar’s office. Valid identification documents include: Birth Certificate, Social Security Card, Passport, Divorce/Marriage Certificate, and Court Action Papers. Students should be directed to the Registrar's Home Page (www.stonybrook.edu/reghome), Select the link: 'Frequently Used Forms' and download "Name Change Form".
How can I change my Social Security Number? To change the Social Security Number on your Stony Brook record, you should complete a Name/ID Change Request Form and bring it with your original Social Security Card and a picture ID to the Registrar’s office.
How can I change my address and phone number? You can change your local and/or business address(es) and phone number(s) online. Under the 'Personal Portfolio' section of the Solar System, select the appropriate link for the item you want to change. To change your international address, you must visit the Foreign Student office. To change your permanent address, please bring documentation to the Registrar’s office.
How can I change my PIN Number?
You can change both your PIN and your SOLAR System password. Go to the Personal Portfolio section on the Solar System. Select the appropriate link. Your PIN provides access to payment on the telephone. Your Password provides access to the online SOLAR System.
Can my parents view my academic information? Your academic records are private and confidential to you due to the Family Educational Rights and Privacy Act (FERPA). If you wish to waive your right to privacy, you need to contact the Registrar’s office. You can fill out a request form (ask for the “FERPA” form) at the Registrar’s office.
Can I suppress all of my personal information (directory info, etc.)? Yes. The Registrar’s office will assist you in suppressing your personal information.
Can I contact the Registrar’s office via the phone or email? Yes you may during regular business hours. Simply call: 631 632-6175, selection Option #1.