Whether you’re planning a small meeting, conference, retreat, government meeting or education program, the Office of Conferences & Special Events is available to assist in each phase of your planning. If you would like more information about hosting an event or conference on the campus of Stony Brook University, complete and submit the questionnaire. A professional staff member will contact you. Please complete all the contact information so that we are able to communicate with you to better serve your needs.


Professional and experienced event and conference planners will provide complete coordination of all details that will ensure the success of each stage of the program. The modern meeting facilities in the Student Activities Center can accommodate groups of five hundred, while the University Sports Complex will support larger groups and athletic activities. Each summer, Campus Residence Halls with over 600 beds become available for conference use. Dining and catering services are available for small and large groups.
Examples of a few specific services:

• Identify and reserve meeting space
• Block hotel rooms
• Coordinate menu plans and coffee service
• Arrange on or off campus catered banquets and receptions
• Assist with budget preparation and development of registration fees
• Supply folders with conference materials
• Coordinate pre-registration, on-site registration, and site set-ups
• Arrange audio-visual support
• Assist with overall schedules
• Maintain participant list
• Supply printed name badges